Volunteer Application

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Volunteer Shirt Size
Subject to availability
Volunteer Group
You will be notified if Group leader accepted or rejected you

Shift application
* Click on  /   /  icons for more information on position/shift.

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MEDICAL TEAM -Post Race Recovery Tent- Physical Therapy

19
Sunday
November 2017
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MEDICAL TEAM - ATHLETIC TRAINERS

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Sunday
November 2017
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CENTER OF THE UNIVERSE DETOUR - MUST BE 21

Volunteers will direct participants to the Center of the Universe Detour and pass out the Center of the Universe medallions. Some will serve beer to detouring runners.
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Sunday
November 2017
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COURSE MARSHALLS - MUST BE 18 

Course marshals are stationary positions on the course - you will direct runners and will be the 'eyes and ears" of the race director during the event. You will be issued a radio.
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Saturday
November 2017
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Sunday
November 2017
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COURSE SWEEP 

Course sweep is a vehicle with volunteers who follow the back of the race and collect any discarded clothes or trash they might find along the route.
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Sunday
November 2017
Marathon Course Sweep
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EXPO - SAMPLES TABLE

Assist expo attendees by keeping the Product Samples Tables stocked with products.
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Friday
November 2017
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Saturday
November 2017
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Expo Ambassador

You will be the Marathon's ambassador to the Expo vendors. You will help to make them feel at home, assisting them with information, maybe even watching their booth for them while they take a bathroom break. Every few hours, we will take a cart, stocked with snacks and cold water, to each booth and offer a snack or drink to the Expo Vendors.
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Friday
November 2017
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Saturday
November 2017
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EXPO INFORMATION BOOTH 

Assist attendees at the Health, Fitness & Sustainability Expo with race information and general event questions.
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Friday
November 2017
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Saturday
November 2017
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EXPO SETUP/SUPPORT/TEARDOWN

Setup, Teardown and Support - Health, Fitness & Sustainability Expo at Cox Business Center, 100 Civic Center, Tulsa, OK
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Thursday
November 2017
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Saturday
November 2017
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FINISH LINE 

Work the finish line handing out medals, heat sheets, and assisting participants as they finish.
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Saturday
November 2017
5K/Fun Run Finish Line
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Sunday
November 2017
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FINISH LINE BEER TENT - MUST BE 21

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Saturday
November 2017
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Sunday
November 2017
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FINISH LINE FOOD TENT 

Union High School Air Force Junior ROTC
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Friday
November 2017
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Saturday
November 2017
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Sunday
November 2017
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GEAR CHECK 

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Sunday
November 2017
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GREEN TEAM - SUSTAINABILITY 

Recycling/Waste Stations Monitor
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Friday
November 2017
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Saturday
November 2017
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Sunday
November 2017
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GUTHRIE GREEN SETUP/TEARDOWN TEAM 

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Friday
November 2017
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Saturday
November 2017
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Sunday
November 2017
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HOSPITALITY - HOTELS AND RESTAURANTS

Help communicate with and distribute materials to local hotels and restaurants to ensure that they are aware of the Williams Route 66 Marathon and support our participants while they are in town.
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Wednesday
November 2017
HOSPITALITY STREET TEAM - PRE-EVENT
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HOSPITALITY STREET TEAM - PRE-EVENT
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HOSPITALITY - MANIAC CORNER

VIP TENT FOR MARATHON MANIACS/HALF FANATICS AND 50 STATER PARTICIPANTS.
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Sunday
November 2017
Morning Maniac Corner
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Afternoon Maniac Corner
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HOSPITALITY - THE VIP EXPERIENCE

Our VIP hosts will be providing that extra level of hospitality to make each of our VIP Runners feel EXTRA special before and after their race. From re-stocking food and beverages to answering questions about the race, taking or retrieving their VIP gear check bags, snapping a picture with their iPhone or just being an encourager, our VIP hosts will be the key to making these runners feel VERY IMPORTANT!
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Sunday
November 2017
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INFORMATION TENTS 

At Guthrie Green, except Sunday 6:30-8:30 at Start Line
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Saturday
November 2017
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Sunday
November 2017
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MEDICAL TEAM - NURSES

Medical Team consists of physicians, nurses, NP/PA’s, paramedics/firefighters, athletic trainers, and 4th year medical students (who have completed emergency medicine rotation). Our roles at the Finish Line: 1. Assist runners (assisted walking to prevent exercise associated collapse) 2. Triage (minor medical, major medical, ICU, ambulance) 3. Emergency response (runner CPR) CPR/BLS/AED skills required We ask that you are available for: - Orientation for Credential Pick Up: TBD (usually race week) - Walk-Through & Drill: TBD (usually the Saturday prior to the Marathon, following the 5K) Major Medical: Physicians, nurse practitioners, and advanced medical students with experience in running injury and illness and critical/emergency care. Primary care physicians (FP, IM, Peds) and subspecialists in intensive care, emergency medicine, anesthesia, and cardiology are needed. Required to attend orientation prior to the race (1 hour). Triage: Quickly assess, sort and place patients for appropriate care as needed within the main medical area. Transport patients to main medical area from Finish line or Medical Tent as necessary. Must be able to document patient information and to take vital signs. MA's, EMT's, Paramedics and RN's appropriate for this position. Please email Dr. Cavanagh directly at lamont-cavanagh@ouhsc.edu or text at 918.706.3533 with any questions.
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Saturday
November 2017
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Sunday
November 2017
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MEDICAL TEAM - PHYSICIANS

Finish Line Medical Team consists of physicians, nurses, NP/PA’s, paramedics/firefighters, athletic trainers, and 4th year medical students (who have completed emergency medicine rotation). Our roles at the Finish Line: 1. Assist runners (assisted walking to prevent exercise associated collapse) 2. Triage (minor medical, major medical, ICU, ambulance) 3. Emergency response (runner CPR) CPR/BLS/AED skills required We ask that you are available for: - Orientation for Credential Pick Up: TBD (usually race week) - Walk-Through & Drill: TBD (usually the Saturday prior to the Marathon, following the 5K) Major Medical: Physicians, nurse practitioners, and advanced medical students with experience in running injury and illness and critical/emergency care. Primary care physicians (FP, IM, Peds) and subspecialists in intensive care, emergency medicine, anesthesia, and cardiology are needed. Required to attend orientation prior to the race (1 hour). Triage: Quickly assess, sort and place patients for appropriate care as needed within the main medical area. Transport patients to main medical area from Finish Line and Medical Tent as necessary. Must be able to document patient information and to take vital signs. MA's, EMT's, Paramedics and RN's appropriate for this position. Please email Dr. Cavanagh directly at lamont-cavanagh@ouhsc.edu or text at 918.706.3533 with any questions.
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Saturday
November 2017
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Sunday
November 2017
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OPERATIONS / SIGNAGE CREW

Ensure that all signage is up at start finish areas and in the guthrie green area. Assist in start of race with directing runners and bringing them to start line. Act as support at Guthrie Green for any needs that arise in finish and party areas.
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Friday
November 2017
Finish Line Signs.
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Saturday
November 2017
Finish Line/Start Line/Guthrie Green Sign crew
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Finish Line/Start Line/Guthrie Green Sign crew
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Sunday
November 2017
Race day Course Operations and Signs
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PACKET PICKUP 

At the Health, Fitness & Sustainability Expo at Cox Business Center, 100 Civic Center, Tulsa, OK
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Thursday
November 2017
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Friday
November 2017
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Saturday
November 2017
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Post-Race Massage Therapy

Providing post-race massage to runners.
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Sunday
November 2017
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RELAY EXCHANGE STATIONS 

Control relay exchanges and assist teams as they hand off from one runner to the next.
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Sunday
November 2017
Relay 4 - 8th and Gary Ave.
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RESULTS TENT - GUTHRIE GREEN

Assist runners with looking up their race results at the results tent at Guthrie Green.
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Saturday
November 2017
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Sunday
November 2017
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SHIRT PICKUP 

At the Health, Fitness & Sustainability Expo at Cox Business Center, 100 Civic Center, Tulsa, OK
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Friday
November 2017
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Saturday
November 2017
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Shirt Pickup - Breakdown/Inventory Team
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Social Media Team 

I’d like to have volunteers help with photos for real time social media sharing of: #RT66Run Selfie station - encouraging people to get their photos at the selfie station. And even helping to take photos of people / groups. Photos / short video of vendors, people shopping and having a great time. Info booth / registration desk question runner. Expo stage social media team: Someone who can help manage the speakers who are scheduled to speak. Get their talks recorded for social media (periscope, Facebook live, Instagram, etc) Expo stage A/V help.
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Friday
November 2017
Social Media Team
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Saturday
November 2017
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Sunday
November 2017
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Block Parties, Sustainability and Finish Line Party
  5/5 positions left
Block Parties, Sustainability and Finish Line Party
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START LINE - CORRALS 

Control access into start corrals before the races begin.
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Sunday
November 2017
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VOLUNTEER CHECK-IN

At the Health, Fitness & Sustainability Expo at Cox Business Center, 100 Civic Center, Tulsa, OK
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Friday
November 2017
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Saturday
November 2017
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WATER/GATORADE STOPS 

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Saturday
November 2017
5K/FUN RUN WATER STOP - Elote Cafe & Catering
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Sunday
November 2017
STOP 2 - Cascia Hall
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STOP 1 - Union High School Athletics and Southminster Presbyterian Church
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STOP 3 - Blue Cross and Blue Shield of Oklahoma
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STOP 4 - Williams
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STOP 6 - CLUBWAKA Tulsa
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STOP 7 - Fleet Feet Sports
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STOP 8 - Broken Arrow Honor Society
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STOP 9 -
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STOP 10 Tulsa Run
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STOP 11 - Merrill Lynch - Shift 1
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STOP 12 Encompass Home Health and Health South
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STOP 13 - Bishop Kelley High School - Shift 1
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STOP 14
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STOP 15 - Shift 1
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STOP 16 - Shift 1 - Hogan Assessment System
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STOP 13 - Bishop Kelley High School - Shift 2
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STOP 11 - Merrill Lynch - Shift 2
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STOP 15 - Shift 2
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STOP 16 - Shift 2 - Hogan Assessment System
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MEDICAL TEAM - MEDICAL STUDENT 

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Sunday
November 2017
medical volunteer
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PLEASE READ AND AGREE TO WAIVER

In consideration of Releasees (as defined herein) furnishing services and allowing my participation as a volunteer in The Route 66 Quarter Marathon and any and all related events and activities (collectively “Activities”), I, the undersigned, acknowledge, understand and agree as follows:

1. RISK OF INJURY. The dangers and risks of injury to my person and property from the Activities are significant, and my participation in the Activities may result in injury to me and my property, and while particular rules, equipment and personal discipline may reduce this risk, such risks exist. These risks and dangers may be caused by the negligence of the Releasees, the negligence of the participants, the negligence of others, accidents, breaches of contract, the forces of nature or other causes. These risks and dangers may arise from foreseeable or unforeseeable causes.

2. ASSUMPTION OF RISK. The Activities can be dangerous and I EXPRESSLY AND VOLUNTARILY ASSUME THE RISK OF PERSONAL INJURY AND DAMAGE TO ME AND MY PROPERTY SUSTAINED WHILE PARTICIPATING IN THE Activities WHETHER OR NOT CAUSED IN WHOLE OR IN PART BY THE NEGLIGENCE OR OTHER FAULT OF THE Releasees, or any other person, including, but not limited to, equipment malfunction from whatever cause, inadequate training, and deficiencies in the premises on which the Activities take place (the “Premises”), or any other fault of Releasees. I assume full responsibility for my participation in the Activities.

3. RELEASE FROM LIABILITY. I, for myself and on behalf of my heirs, assigns, personal representatives, and next of kin, hereby RELEASE, WAIVE AND DISCHARGE Releasees from any and all liability, claims, demands or causes of action that I, my heirs, assigns, personal representatives and next of kin, might hereafter have for injuries or damages, whether to my person or property, arising out of my participation in the Activities, EVEN IF CAUSED BY NEGLIGENCE OR OTHER FAULT OF RELEASEES.

4. INDEMNIFICATION AND HOLD HARMLESS. I, for myself and on behalf of my heirs, assigns, personal representatives, and next of kin, also agree to INDEMNIFY, DEFEND AND HOLD HARMLESS Tulsa Route 66 Marathon, Inc., City of Tulsa, Oklahoma, Volunteers and Sponsors of The Route 66 Quarter Marathon and each of their agents, servants, officers, and employees, (collectively, “Releasees”), for injury, property damage or illness which may directly or indirectly result from my participation in the Activities, from all claims, liability, losses, judgments, demands, actions, attorney’s fees and costs arising out of or related to my participation in the Activities, and I agree to reimburse Releasees for any such expenses or costs whatsoever.

5. RULES FOR PARTICIPATION. I willingly agree to comply with any and all rules and guidelines for participation in the Activities. If, however, I observe any unusual or significant hazard during my presence or participation, I will remove myself from participation and bring such hazard to the attention of the Releasees or their representative. I am participating in the Activities at my own risk, freely and voluntarily without any inducement.

I have read this Waiver and Release of Liability and fully understand its terms and conditions, and fully understand that I have given up substantial rights by signing it. I sign it freely and voluntarily without any inducement, compulsion or duress.

For Participants Under Age 18: I hereby certify that I, as parent/guardian with legal responsibility for the Participant, do consent and agree to his/her Waiver and Release of Liability of all the Releasees as provided above, and for myself, my heirs, assigns, and next of kin, I release and agree to indemnify, defend and hold the Releasees harmless from any and all damages or liabilities incident to the Participant’s involvement or participation in the Activities as provided above EVEN IF ARISING FROM THE NEGLIGENCE OF THE Releasees, to the fullest extent permitted by law

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